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Rostering and home care

Rostering & home care schedules

Rostering is a powerful module within the Charitylog suite. This rostering tool improves service delivery to clients by ensuring that staff roster the right person, for the right job, at the right time.

The system also saves organisations time and money by simplifying and automating the community support worker scheduling process. This enables valuable staff resources to be freed up and switched from back office processing to more productive areas.

Aided by Rostering, you can create visit schedules, assign support visits, and then automatically create calendar-based work schedules for each community worker within the teams. The powerful search and match facility enables selection of the best support worker for each client.

A wide variety of intervals can be applied to schedules as required and calendars with drag and drop allow visits to be easily re-scheduled.

Rosterng calendar

Rostering calendar views

Our cloud-based rostering tool also offers visibility of the nearest-matching workers (via Google Maps) and automated mileage/travel time calculation.

Similarly, when using the Google mapping add-on, you can see travel time between jobs displayed on the calendar view of the day's work, giving a clear indication of where issues might arise with travel time between visits (those with red bars rather than green bars indicate insufficient travel time).

Rostering integrates seamlessly with Charitylog, enabling all the usual contact recording and outcomes provided by Charitylog to be merged with client care plans, the assignment of visits and the production of rosters for individual support workers.

Rostering also integrates with Charitylog's Call Round Mobile App, allowing support workers to view, update, and confirm schedules on their mobile whilst at home or out and about. When used alongside Call-round, there is also a live update of the calendar and other job information such as client expenses and notes, as well as signature capture.

Main features of Rostering:

  • Automatically create visit schedules

    Assign support visits and then automatically create calendar-based work schedules for each support worker within your teams.

  • Accurately calculate mileage and travel time

    Uses Google maps to calculate the time and distance between scheduled visits so that mileage doesn't have to be entered or checked. Also checks for adequate travelling time between visits.

  • Create invoices and export pay data to payroll

    Use our Invoicing module for flexible charging systems for the creation of accurate invoices based on attended hours and charge/pay rates plus other costs as required. It also creates a payment file for export to payroll.

  • Report on all aspects of service delivery

    Data from care plans and work schedules can be accessed by the Charitylog reports feature and used to generate vital metrics.

Other Features